G-P GIA Privacy Notice

At G-P, we’re committed to protecting your privacy. We know it’s important, and we want you to feel comfortable using Gia, our AI-powered tool for employment law compliance assistance. This notice explains how we handle your information when you use Gia. Because Gia needs to process some information to function, you’ll need to agree to this processing to access and use the tool.

When you use Gia, we collect a few pieces of information to make the experience work smoothly:

• Login Information: Your name and email address. This is essential for secure access to Gia and account management.
• Usage Data: Information about your interactions with Gia, such as your questions and our responses. This helps us understand how people use Gia and make it better.
• User-Provided Data: While we don’t ask for personal information in your queries, you might unintentionally include it. These inputs are stored in logs. We recommend avoiding unnecessary personal information in your Gia queries. Any personal information you provide is at your own risk, and we’re not responsible for the consequences.
• Technical Data: Your IP address, device and browser type, and other technical details. This helps us keep Gia secure and ensure it performs well.

We use the information we collect for the following purposes:

• To give you access to Gia and manage your account.
• To provide and improve Gia’s features.
• To ensure Gia is secure, prevent fraud, and comply with legal requirements.
• To monitor Gia’s performance and improve the user experience.
• To analyze user interactions to continually refine Gia.

We process your information based on:

• Our Legitimate Interests: Ensuring secure access to Gia and continually improving it.
• Performance of a Contract: Providing you access to Gia, as outlined in our Terms of Use.

We don’t sell your personal information to third parties for marketing. We may share it with:

• Service Providers: Trusted vendors who help us with authentication, security, and Gia enhancements.
• Legal and Regulatory Authorities: When required by law or to protect our legal rights.
• Our Affiliates and Partners: Other G-P companies for operational and compliance purposes.

Your data may be transferred to and stored where G-P operates, with appropriate safeguards in place.

We retain login credentials for as long as necessary to provide Gia services and meet legal obligations. Usage data, including queries and responses, may be kept in logs to improve Gia and for compliance. We’ll minimize how long we keep any unintentional personal data in your queries.

G-P is SOC 2 certified, meaning we’ve met rigorous security standards. Our security program is designed to:

• Protect the confidentiality, integrity, and availability of your data.
• Safeguard against threats to your data.
• Prevent unauthorized access, use, disclosure, alteration, or destruction of your data.
• Protect against accidental loss or damage to your data.
• Adhere to applicable data protection regulations.

We use appropriate technical and organizational measures to protect your data. Access is restricted to authorized personnel.

To learn more about data security, your rights, and how to contact us, see our full Privacy Policy.

We may update this notice periodically. The latest version will be on our website.

Contact us at privacy@g-p.com or through our Privacy Policy if you have questions.